Room booking for courses

Jóhanna B Jónsdóttir at the Education Office handles room booking for courses. For this she will need to have received the course timetable at the latest:
Autumn semester period 1: 15 June and period 2: 15 September
Spring semester period 1: 1 December and period 2: 1 February

Johanna will book the rooms according to the specific needs of the courses and expected number of students, but you are welcome to specify your room requests. Subsequently, you will receive a room booking report which you will need to verify.

Other room bookings

As of August 1 2019, the meeting rooms in the Biology and Ecology buildings will be booked digitally via TimeEdit (TE). We will remove the paper calendars and any bookings will be transferred to TE. Bookable rooms for staff at the Department of Biology and CEC are listed above.

There will be a QR code at each meeting room that links to an overview of how the room is booked.

Available rooms?

In TimeEdit you can see which rooms are booked.

How to book a meeting room

1. Log in with your LUCAT-id in TimeEdit.
2. Select the date [1]. Either by clicking the arrows or at the calendar icon. You may choose if you want to see the booking by week or day [2]. Start writing the room name to search for a specific room [4] or write the time you want [5] to only see the chosen rooms.
3. After you have chosen a room, click in the calendar [3] . You will then see the chosen day with a blue booking representing an hour. Click at the time you want to book.
4. Do the following in the pop-up window
   • Adjust the time
   • Choose KST, kind of AKTIVITET, PERSON
   • Fill in a TITEL for the event
   • Click BOKA at the bottom
5. You get a confirmation. You can choose to book more rooms and/or send the confirmation to your mail. You will then get a calendar booking you can save in you electronic calendar.

At the bottom of the window you see your bookings. If you want to change or cancel any of them click on it.

Field stations

You will find more information about our field stations and how to book them under our infrastructure section.

Some principles of office allocation at the department

Emeriti

Emeriti with emeriti contract and activities at the department will have the use of a shared office.

New PhDs

PhD students who have recently defended their thesis may have the use of their office during six month following the thesis defence. Thus they get a chance to write a postdoc application and get unpublished parts of the thesis ready for publication.

Outgoing postdocs

Outgoing postdocs empty and clean their offices before they leave for their postdoc stay. If they need a new office when they return, they will have one.

Incoming postdocs

When incoming postdocs’ employments are ended they will be offered a place in a large shared office.

Short time researchers

Short time researchers will have a place in a large office with up to six work areas.

Master students

If there is room in an office with six work areas; master students may have a temporary work area until it is needed.

In general

Use the 15 m² offices better than today. These offices are suitable for three postdocs or PhD students. Now they are often used by one senior researcher.