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Purchasing and procurement

It is important that we follow the laws when we do purchases with Government money. If you do not follow the rules, you may have to return your purchases and pay a fine.

You should primarily use the purchase tool Lupin when you need to buy goods or services. In Lupin, you will find the suppliers with which Lund University has signed agreements. According to the Swedish Public Procurement Act (2016:1145 LOU), we must use these suppliers when we buy products and services. If you do not find an agreement you must make a procurement. If no agreement exists, the total cost of your contract value will determine how you should proceed.

If you have any questions, contact our purchasing coordinator.

Purchases and procurements, the purchase tool Lupin, and how you calculate the contract value is available on the Staff pages.

The three contract values

Direct award of contract

The value is less than 700 000 SEK. All procurement between 100 000 and 700 000 SEK must be entered in the official register and archived. If the value is less than 100 000 SEK you have to ask three suppliers but there is no need for registration.

Procurement below threshold with notice obligation

The contract's total value is between 700 000 and 1 456 476 SEK. The department is allowed to make the procurement which must be entered in the official register and archived.

Procurement over threshold with notice obligation

The Purchasing and Procurement office makes all procurements over 1 456 476 SEK.

Orders outside Lupin

Travels

Travels are booked through the travel agency Egencia until 30 January 2023. As of 1 April, you should use the travel agency BCD Travel Sweden AB.

How to book travel (Staff Pages)

Computers

Computers and computer equipment are ordered through our Helpdesk.

Biology IT

Contact

Magdalena Nilsson
Finance officer

Mobile: +46 702 37 66 72
Email: Magdalena [dot] Nilsson [at] biol [dot] lu [dot] se