Appointing staff

When hiring staff, there are many rules and laws that you must follow. A person cannot start working before the employment contract is in place. It takes at least two to three months to hire staff, but it can take considerably longer depending on external factors. Always contact your HR administrator well in advance and discuss the process.

If you want to advertise over the summer, you must send a person specification to HR by 1 June at the latest in order to get the advertisement out. If you want an appointment to start after the summer, you must send the documentation for the appointment decision to HR by 1 June at the latest so that they can process the appointment before the holidays.

We do not start any new appointments between July and August.

The types of employment that may be relevant are:

• Doctorship – our research education pages contain information on how to employ doctoral students
• Hourly employment, intermittent agreement – this is the only form of employment that does not require a call for applications announcement. It is intended for short-term employment, and the form for employing someone on an hourly basis can be found on our Swedish internal website (in Swedish).
• Postdoctoral, researcher or technical staff – contact the department's HR staff to initiate a recruitment process. Bear in mind that it takes time to hire staff, regardless of the type of employment.
• Teaching positions – according to the faculty's rules of procedure, decisions on the recruitment of teaching staff/teaching staff members are made once a year and the process is described below.

Hiring Teachers – a 2-Year Process

Hiring teachers now takes two years. Therefore, you must plan well in advance. Here is how the process unfolds.

Year 0

November

The Department Board makes decisions in the budgeting process to determine the number of recruitments that can fit in the budget and can initiate a hiring process in year 2. The number of recruitments will range between 0 and 2 per year. The board communicates the number of recruitments to the organisation.

Year 1

January

Research environments, divisions, and directors of studies identify their recruitment needs.

March

Those in need of recruitment fill out a digital expression of interest (in Swedish on our Swedish internal website) with a brief description and justification for the proposed position.

March to May

The Reserach Council discusses the received expressions of interest and makes a preliminary ranking. The ranking anchors with the Head of Department Council and the Heads of the Divisions.

May

The Head of Department makes decisions regarding the ranking of the proposals. Subsequently, the Department Board decides on which recruitments to pursue.

June

The division heads concerned and the Head of Department prepare a recruitment proposal, which they submit to the faculty.

August

The recruitment proposal is anchored with the faculty.

October

The faculty makes decisions regarding the recruitment.

Year 2

January to March

The faculty and the teacher nomination board conduct the recruitment.

August

The employment can commence.