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Supervisory Committee

Each doctoral student is to have a Supervisory Committee consisting at least of:

  • Departmental representative
  • Main supervisor
  • Assistant supervisor
  • Scientific mentor

The decision concerning who sits on the Supervisory Committee is taken by the Director of Postgraduate Studies using a special form that is archived by an administrator who will archive all documents relating to the postgraduate studies of doctoral students.

The Supervisory Committee holds a Progress Meeting with the doctoral student once per semester.

The overall role

The overall role of the departmental representative is to be responsible for the quality and content of postgraduate studies at the doctoral student level.

Tasks

  • to summon the Supervisory Committee to meetings and to take responsibility for the Progress Meetings, as well as annual follow-ups of the Individual Study Plan.
  • to report to the Director of Postgraduate Studies after each Progress Meeting (form doktorandsamtal.pdf (pdf, 334 kB, in Swedish, new tab))
  • to determine which courses and other components the doctoral student can earn credits for. The Faculty has decided what a course is and which other components will give credits
  • to stipulate the course literature and other courses in consultation with the rest of the Supervisory Committee
  • to report the exam after the course requirements are fulfilled
  • to inform the Director of Postgraduate Studies about the time for the Mid-term seminar and report the result through the web form resultat av halvtidsutvärdering (in Swedish on our Swedish website)
  • to be responsible for organising the Mid-term seminar
  • to report to the Director of Postgraduate Studies after the Career Planning Meeting
  • to carry out the final quality check before the public defence of the thesis
  • to suggest opponent and Examining Committee and register the public defence of the thesis
  • to chair the public defence of the thesis

The convener of the Supervisory Committee

  • to be the convener of the Supervisory Committee and to take responsibility for the Progress Meetings (where the whole Supervisory Committee is assembled)
    • One Progress Meeting each semester, as a suggestion (no later than) May and November
    • The Director of Postgraduate Studies calls the attention
    • Discuss progress, problems, solutions, planned courses and conferences
  • to take responsibility for annual follow-ups of the Individual Study Plan
    • At the Progress Meeting during the autumn semester
    • Update the research plan, course credits etc
    • Register the information in LADOK
    • Within a week from the meeting, send the updated and signed Individual Study Plan to the Director of Postgraduate Studies (who forwards it to an administrator for archiving)
  • to report in writing to the Director of Postgraduate Studies after each Progress Meeting (form doktorandsamtal.pdf (pdf, 334 kB, in Swedish, new tab)

Organise the Mid-term seminar

  • discuss and plan the Mid-term review with the doctoral student
    • Both the written report and the seminar
  • take responsibility for organising the Mid-term seminar
    • Book a time and a lecture hall, announce the seminar at the unit of the doctoral student
    • Appoint an opponent in consultation with the supervisor
    • Chair the seminar
  • report the grades to the Director of Studies through the web form resultat av halvtidsutvärdering (in Swedish on our Swedish website)

Organise the public defence

  • discuss and plan the defence with the doctoral student and the Supervisory Committee
    • The contents in the thesis, the date of the defence, important deadlines
    • Quality check: Is the research and thesis quality at the required level for a doctoral title at Lund University? Are all course requirements fulfilled?
  • discuss the further career of the doctoral student
    • Career Planning Meeting during the last Progress Meeting before the defence
    • Report the career discussion, in writing, to the Director of Postgraduate Studies
  • take the responsibility for the organisation of the public defence
    • Book a time and a lecture hall, announce the seminar at the unit of the doctoral student and Inger Ekström (Inger [dot] Ekstrom [at] biol [dot] lu [dot] se)
    • In good time, appoint an opponent and an Examination Committee in consultation with the supervisor
    • Register the public defence of the thesis
    • Chair the public defence of the thesis or delegate the task

Departmental representatives

  • David O’Carroll, Functional Zoology
  • Klas Flärdh, Molecular Cell Biology
  • Dennis Hasselquist, MEMEG
  • Anders Hedenström, Evolutionary Ecology
  • Katarina Hedlund, Biodiversity
  • Emma Kritzberg, Aquatic Ecology
  • Pål Axel Olsson, Biodiversity
  • Allan Rasmusson, Molecular Cell Biology
  • Karin Rengefors, Aquatic Ecology
  • Tobias Uller, Evolutionary Ecology
  • Eric Warrant, Functional Zoology
  • Susanne Åkesson, Evolutionary Ecology

The doctoral student’s Main Supervisor is the person in closest contact with the doctoral student and his or her research project. The Main Supervisor is responsible for the doctoral student’s ongoing postgraduate studies and functions as the doctoral student’s advisor and source of knowledge and support on the journey from an undergraduate student to an independent researcher with his or her own research questions and ideas.

The Assistant Supervisor is to be a researcher beyond the postdoc level. This means an Associate Senior Lecturer, a Senior Lecturer or a Professor (or their equivalents), preferably within the department and always within Lund University. At a minimum, the Main Supervisor is to have undergone special training in supervision and at least one of the supervisors (i.e. the Main Supervisor or the Assistant Supervisor) must possess the qualifications necessary to be a Docent and also be tenured.

Tasks for the Main Supervisor

  • to introduce the PhD student to the education and workplace
  • to generate a creative research environment around the doctoral student both within and outside the research team (through international contacts)
  • to be accessible to the doctoral student and to take responsibility for regular meetings with the doctoral student
  • to take an active role in, and provide guidance for, the thesis work (planning of upcoming work and problem-solving)
  • to discuss the doctoral student’s work in courses and teaching
  • to ensure that the doctoral student has the necessary resources

Duties of the Main Supervisor

The doctoral student’s Assistant Supervisor is to assist the Main Supervisor and to be able to act as a deputy supervisor for example in the absence of the Main Supervisor. The Assistant Supervisor is to be knowledgeable about the doctoral student’s research subject but can broaden the doctoral student’s research horizons and contribute to supervision by having specialist knowledge beyond the research subject.

The Assistant Supervisor can be a young researcher beyond the postdoc level, as an Associate Senior Lecturer, or a Senior Lecturer or a Professor (or their equivalents), preferably within Lund University or at least within the geographical vicinity. At least one of the supervisors (i.e. the Main Supervisor or the Assistant Supervisor) must possess the qualifications necessary to be a Docent and also be tenured

Tasks for the Assistant Supervisor

  • to contribute to the doctoral student’s academic environment
  • to broaden the doctoral student’s research horizons
  • to assist the Main Supervisor in the development of the thesis work

Duties of the Assistant Supervisor

  • to act as a deputy supervisor, e.g. in the absence of the Main Supervisor
  • to take over the supervision if the Main Supervisor is unable to complete the supervisory task for various reasons
  • to take part in the doctoral Progress Meetings

The doctoral student’s Scientific Mentor is a person who is outside the doctoral student’s research team and who can provide independent support and advice as well as tips and ideas on the research project, the work situation and the student’s future career. The advantage of having a Scientific Mentor is that the doctoral student’s network and perspectives are broadened. The research project can also be discussed on the basis of the Mentor’s background and experience, thereby providing different and valuable tips and advice on the research itself. By meeting at least once per semester (for example over lunch) the Mentor and the doctoral student can discuss subjects that are difficult or inappropriate to take up with the supervisors or the departmental representative (such as work environment problems). The Mentor meetings can be compared to an informal doctoral Progress Meeting without the supervisors.

The Mentor must be a tenured researcher, a Senior Lecturer or Professor, preferably within Lund University. The Mentor is welcome to attend the doctoral Progress Meetings but is not obliged to do so (with the exception of the first one).

Tasks for the Scientific Mentor

  • to provide the doctoral student with independent support and advice
  • to function as a sounding-board for the student’s research ideas
  • to function as a resource person for the doctoral student
  • to provide the doctoral student with perspective and inspiration
  • to function as a sounding-board in case of problems and tricky situations

Duties of the Scientific Mentor

  • to always be accessible to the doctoral student
  • to meet the doctoral student at least once per semester
  • to attend the first doctoral Progress Meeting together with the doctoral student and the rest of the Supervisory Committee

Directors of Postgraduate Studies

Per Lundberg
Professor
Evolutionary Ecology

Telephone: +46 46 222 37 67
E-mail: Per [dot] Lundberg [at] biol [dot] lu [dot] se

Emma Kritzberg
Senior lecturer
Aquatic Ecology

Telephone: +46 46 222 40 79
E-mail: Emma [dot] Kritzberg [at] biol [dot] lu [dot] se

Biology Doctoral Students Council

BDR – Biology Doctoral Students Council

Graduate School

Geneco graduate school on our external website – biology.lu.se.

Archiving PhD studies

Charlotta Thomaeus
Financial administrator
Department of Biology

Telephone:+46 46-222 45 98
E-mail:Charlotta [dot] Thomaeus [at] biol [dot] lu [dot] se